About your Medical Records
St. Mary's Janesville Hospital is committed to protecting your privacy and confidentiality. The Health Information Management Department maintains St. Mary's Janesville Hospital’s patient health care records. We also review all requests for copies before processing.
How to Obtain a Copy of a Birth Certificate
St. Mary's Janesville Hospital does not have copies of birth certificates. To obtain a copy of a birth certificate for an individual who was born in Wisconsin, you must request a copy from the State of Wisconsin Department of Health & Family Services, Office of Vital Records. Click here for additional details about how you can request a birth certificate:
You may also dial (608) 266-1371 for automated assistance 24 hours a day, or (608) 266-1373 from 8:00am to 4:15pm (C.S.T.) Monday through Friday for the service counter.
How to Obtain Copies of Medical Records
In order to obtain copies of your medical records, you are required to fill out an "Authorization for Information" form. You may download the PDF file of the Authorization for Information form below, or you may call to request this form by calling the Health Information Management Department at (608) 373-8060.
We require the patient or legal guardian to complete an authorization prior to mailing copies of records. The original records are kept at St. Mary's Janesville Hospital. You may request copies of your records at any time.
Authorization for Information
A separate authorization is required for each request. Download the PDF file here: Authorization for Information Form (PDF)
For current information about copy fees, please contact the Health Information Management Department at (608) 373-8060.
Turnaround TimeFor more information, please contact the Health Information Management Department at St. Mary's Hospital at (608) 258-6328.
Please expect a turnaround time of 10-14 business days for your request to be processed.